Sending your resume for a job offer is a crucial step in the recruitment process. However, simply attaching your professional resume isn’t enough – the way you write your email can determine whether a recruiter will invite you for an interview. In this article, you’ll learn what to write in an email with your resume, how to send your resume via email, and how to make your message stand out among other candidates. We’ll explore the best practices and provide a specific example to help you succeed.

How to Title an Email with Your Resume?

The email subject line is the first thing a recruiter will see, so it needs to be catchy and professional. A well-crafted title increases the chances that your message will be opened. Here are some tips:

- Use a specific phrasing, e.g., “Email regarding a job – [position] – [your full name]”.

- Avoid vague terms like “CV” or “Application” – they might cause your email to get lost among other messages.

- If you’re applying for a specific job offer, include its reference number if available.

Example title: “Email regarding a job – Marketing Specialist – Anna Kowalska”.

How to Write an Email with Your Resume?

Writing an email with your resume requires thoughtfulness. Here are the steps to create an effective message:

1. Greeting: Address the recruiter directly if you know their name (e.g., “Dear Ms. Anna”). If not, use a general “Dear Sir/Madam.”

2. Introduction: Briefly introduce yourself and specify the position you’re applying for.

3. Body: Highlight your experience and skills that match the job offer. Mention why you’re interested in the role and what you can bring to the company.

4. Closing: Thank them for considering your application and express your readiness for an interview.

5. Attachment: Ensure your professional resume is attached in PDF format and properly named (e.g., “CV_Anna_Kowalska”).

Keep the content of the email with your resume concise yet substantial – recruiters don’t have time for lengthy explanations.

What to Write in an Email with Your Resume? – Practical Tips

Here are some key elements that should be included in your email:

- Personalization: Tailor the message to the company and position. Generic emails are less effective.

- Professional tone: Avoid overly casual language or emojis.

- Proofreading: Check for errors – typos can discourage recruiters.

- Call to action: Encourage follow-up, e.g., “I’d be happy to discuss my experience further during an interview.”

- Don’t mention salary right away – that’s a topic for later stages of recruitment.

How to Send Your Resume via Email? – Sample Email Example

Here’s an example of a well-written email with a resume:

Subject: Email regarding a job – Sales Assistant – Jan Nowak
Body:
 

Dear Sir/Madam,

I am applying with great interest for the Sales Assistant position at your company. With two years of experience in customer service and sales, I believe I am a suitable candidate for this role. Attached, I’m sending my professional resume, which details my qualifications.

I am confident that my interpersonal skills and dedication can contribute to your team’s success. I’d be happy to discuss my experience further during an interview.

Sincerely,
 

Jan Nowak

Phone: 123-456-789

Email: [email protected]

Attachment: CV_Jan_Nowak.pdf

This email is professional, concise, and includes all the essential elements.

Conclusion

A well-written job application email can play a crucial role in the success of your application. According to research from Jobvite (2023), 60% of hiring managers state that the first impression from the email is crucial in selecting a candidate, while 45% refuse to proceed with candidates who send emails with mistakes. Additionally, a CareerBuilder (2022) study shows that 62% of employers view email communication skills as a sign of professionalism. Data from LinkedIn (2023) indicates that a professional and well-crafted email with your resume can increase your chances of advancing to the next stage of the recruitment process by 50%.

The right approach and attention to detail in your email are key to making a strong first impression and standing out among other candidates.